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Engagement Party Checklist and Planning Ideas

This is a comprehensive engagement party checklist and some ideas to help you plan your engagement party.

to commitment

* Notice of engagement in the newspaper, Facebook, etc.

* Organize engagement party (easy to create an event on Facebook to invite your friends)

Engagement Party Checklist

* Date and Time (Most engagement parties are held on Saturday nights, but the Sunday breakfast or brunch option is also a popular choice. Always check for any events happening locally or nationally that may not coincide with your date, you don’t want to know that you’ve chosen the soccer grand final, unless you want to include it in your theme!)

* Guest List (Normally there aren’t as many guests as at the wedding, but it’s totally up to you! Also don’t forget if the kids can come)

* To lease (Usually the parents’ house or your home, but the locations can be great for no-fuss entertaining, or even a river cruise!)

* Budget (It’s hard not to get carried away when you’re excited about the wedding, but try to see the total amount you can afford and work backwards from there. For example, if you have a budget of $1200 and 40 people, then you have $30 per person, who will determine if you can get catering, etc.)

* dress code – Casual/formal/black tie, etc. (remember to include on your invitations)

* theme and color theme (good time to introduce your wedding theme on a smaller scale and try out some ideas)

* Entertainment/Music (Hire a band/DJ or even a jukebox)

* Food catering (Another way to save money is to have guests “bring a plate” instead of gifts, but there are plenty of options, such as barbecue, or serve it with a grill or cocktail-style. Some caterers offer only platters of food, which can be a good option to “recharge” what you may already be providing)

* Alcohol and Beverages (guests usually expect a little alcohol, wine and beer are cheapest with some fruit juices. Also a great time to come up with a “signature cocktail” to use at the wedding, or try a few and have the guests guests vote for the best one!)

* Pie (to save money do it yourself, or enlist family or friends in lieu of a gift. Cupcakes are another option that you can make yourself and freeze ahead of time, you can thaw and decorate them the day before. Some bakeries let you purchase cakes” blank” which will save you time in the kitchen and you can simply decorate and icing. Fresh flowers are great for instant and effective decoration on a cake)

* invitations (many people just send invitations by email now, and you can get customizable printable invitations or email templates from Etsy and Madeit, alternatively you can have them professionally printed)

* decorations (add instant color with balloons, most party supply stores can do custom helium designs pretty cheaply, or rent your own cylinder, get some friends together and do it yourself depending on your weather the later you have to make the balloons the hotter the less time Try to make your decoration the day before it is also important that if the party is at night to see what the place is like you may need to add some rental fairy lights lights under trees, bamboo sconces and torches etc. set the mood.Another option is flowers in vases, you can often buy them in bulk from market vendors, and simply sprinkle masses of rose petals around the candles. tea on tables, gardens, and your driveway can have a cost-effective but amazing impact (disposable plates, crockery, and cutlery that will make cleanup a lot easier, too!)

* gifts (consider how far the wedding party is from the wedding, as you don’t want to disturb guests too often. If you’re already settled in your home, it’s okay to ask for money instead of gifts on your invitations. Guests will need some address, e.g. making it easy for them to invite is the best way, donating to a charity is another option)

* Organize any rental items – such as tables, chairs, lighting, crockery and cutlery, etc. (Party rental venues have many options you may not be aware of such as small canopies, good for rain, carpet runners for your entryway, arches, vases, lighting, eskies, fabric draping, etc. to decorate. Most has a price list that you can consult). download them or have them email you so you can learn all your options before you buy items)

* Videographer/Camera (Ask a few guests who have video cameras if they’d mind recording videos during the night, try following up with friends afterwards to snap photos. It can be a huge regret later in life that you didn’t capture everything you wanted on the night.If your budget allows it, a videographer can be a great way to capture memories.If you’ve already found your wedding photographer, many offer engagement photos as part of a package that can be great for invitations and keepsakes as penalty fee)

* games/activities (Depending on your guests and the venue, you can add some fun activities like wine and cheese tasting, karaoke machine, trivia contests, Twister, Wii or PlayStation contests, etc. If this is the first time your families get together Then perhaps you have to assess the evening as it progresses, but it’s always good to have something planned in advance if you may need to “break the ice” Guests can enjoy a little fun once they’ve had a few drinks! !)

* contingency plan (If your party is outdoors, you may need additional rain cover or move to a different location entirely. You can check last year’s weather at the Weather Bureau, but always be prepared no matter if it “never rained in that time. year”)

* make a run sheet (All event organizers have run sheets which are basically a timeline of what is happening and when, it also includes all your vendors and contact details and numbers on one page of all the relevant people involved. You will need a sheet overall run sheet having each item listed in a table with two columns, one for if it has been arranged and the second for confirmation and payment A run sheet for the week and day leading up to the event is also useful (depending on how your group is involved) you have friends/family doing (delegates!) certain things for you, it’s good to give them a checklist of their own if they have multiple things to do).

For example:

1 weekend – Bake cakes and freeze them, clean the driveway, cut hair, check RSVPs, etc.

One day before – decorate cakes, pick up rental items, check weather forecast, get flowers, set lighting and check that night etc.

Day of (this list must also include the time) – Pick up balloon decorations, put drinks on ice, set up tables and chairs, etc.

The easiest way to make a run sheet is to literally look at each item on your list and determine what needs to be done in relation to it, for example,

* Place (Mom and Dad’s House) –

1. Clean yard

2. Have dad fix the door

3. Prepare a lighting plan to deliver to Brother

4. Put flowers and extra toilet paper in the bathroom, etc.

*Me-

1. Find a dress and accessories to wear

2. Do your hair

3. Take Mom and Dad’s emergency kit (makeup, hairspray, etc.)

Ratings – If you’re organizing much of the preparation yourself, be sure to allow time to shower and freshen up before your guests arrive, and don’t forget to eat and hydrate! If the budget allows it, an event planner is always a good option, but make sure you have solid ideas about what you want beforehand to save money. A “mood board” of images you’ve found, cropped, and placed on a few pages to give them a visual idea of ​​what you want is also helpful. Family and friends may want to “say a few words” at your engagement party, be sure to talk to those people first to ensure there are no surprises that day. Above all, have fun and see this as a “dress rehearsal” for the next exciting event – your wedding!

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